Written by Jennifer Miller | Curriculum Development Coordinator
Last month, we provided an agenda template, so that your JHSC meetings would be well organized and stay on track. A great agenda ensures no important items get missed. This month, we will describe how and why to take effective meeting notes during your meetings. We have included a JHSC Meeting Minutes Template, too!
Why Record Meeting Minutes?
Recording minutes during a meeting is essential because they capture all of the important information and discussion points covered during the meeting. Meeting minutes serve as a record that can be referred back to, and they create accountability. Meeting minutes prevent disagreements, because everyone is clear about what was discussed during a meeting – no forgetting important tasks or assignments!
If the thought of trying to take down every word makes your hand ache, rest assured that scribing conversations verbatim is not the goal of effective minutes. The best minutes include basic information, actions assigned, and important decisions made.
How do I Take Effective Minutes During a JHSC Meeting?
- The recorder shouldn’t have a big role in leading the meeting. It’s difficult to take notes and contribute. The recorder doesn’t need to be the same person monthly.
- Using a JHSC Meeting Minutes Template is useful because it ensures consistent minutes each time.
- Have a list of expected attendees prior to the meeting, and check their names as they arrive. Note any absentees.
- Record tasks that get assigned and to whom they were assigned as they happen. Record an outline of what was discussed, rather than a verbatim recording of who said what.
What do I do with Minutes After the Meeting?
When the meeting concludes, don’t simply file the meeting minutes and forget them. Upon completion of the minutes, have the meeting leader review them for accuracy. Distribute the minutes to all of the attendees after approval. The meeting minutes double as an action plan!
Do you Need Help Taking Effective JHSC Meeting Minutes?
OSG is here to help! Click here to download a 100% FREE JHSC meeting minutes template. It is also available in a fillable Word document. it is also available in a fillable Word document. If you prefer the Word document, please contact us at 800-815-9980.
Forming a JHSC in Ontario
The JHSC in your workplace serves to keep your workplace safe and healthy. The benefits of a well-organized, efficient, and engaged JHSC are infinite – they span from everything to less lost time claims to better productivity from happier employees.
If you are unsure how to get a JHSC started, how to certify your current members, or what the best composition for your company might look like, OSG can help. We have been successfully training JHSC members for over 20 years, and we are the largest provider of private JHSC committee certification training in Ontario. When it comes to JHSC – we know our stuff! Call 800-815-9980 to speak to one of our health and safety experts or view our JHSC part 1 or 2 training below.
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